Avoid B-Notices and penalties of up to $260 per incorrect information and/or late returns by proactively matching tax identification number (TIN) and name combinations.There is a $530 penalty per information return for willful disregard.
Where you find a match, you know you have the correct information for that vendor. Where there is a rejected or unissued TIN, however, you will want to follow up with the vendor to collect the correct data. You can use our W-9 e-Solicitation to gather the updated information.
Managing the B-Notice process with us allows you to maintain all of your relevant vendor information in one place.
Why would the TIN and name not match?
We often see vendors provide a Doing Business As or DBA name instead of their legal entity name when completing the W9. The IRS will only recognize the legal entity name that matches the TIN associated with it. Make sure your vendors supply their legal entity name to you.
How much does TIN Match cost?
The TIN Match costs $1.00 per request to match a TIN/Name combination with the IRS database. Larger filers can take advantage of discounted pricing by purchasing our E-File Plus Compliance package, which provides 250 TIN matches for $149, and charges the lower amount of $0.50 per TIN Match after the first 250.
Should I check the TIN Match before e-filing?
Ideally, you will check the TIN before you e-file. Once your vendor data is loaded or entered, you can go to Manage Recipients to check the TINs either individually or in bulk. If you are pushing the deadline to send forms to your vendors, you can use the TIN Match at checkout. Be sure to schedule the e-file to occur by the e-file deadline of March 31st. That will allow you time to receive the TIN Match results and correct any mismatches before the e-file occurs.